What can Copilot do in Microsoft Word? Is Copilot in Word available to you? How to enable and use Copilot in Word? This post from NewsPivot explains these questions to you.

What Can Copilot Do in Microsoft Word?

Microsoft Copilot is a chatbot developed by Microsoft and launched on February 7, 2023. Based on a large language model, it is able to cite sources, create poems, and write songs. Microsoft is adding this feature to its various products like Windows, Office, Edge, etc. Word is part of the Office product, so you have the opportunity to use Copilot in Word.

According to Microsoft’s statement, “Copilot in Word combines the power of large language models (LLMs) with your Word content to draft new content, summarize content, rewrite existing content, transform text into tables, and chat with Copilot capabilities in real-time to help you stay in the flow of ideas and be more productive.”

Can You Use Copilot in Word?

Obviously, Copilot is a very useful feature in Word. Unfortunately, it may be not available for you.

At the time of writing, there are 3 versions of Microsoft Copilot for Office: the free Copilot, Copilot Pro, and Copilot for Microsoft 365. Their differences are shown in the following picture. 

Copilot pricing

To enable Copilot in Word, you need to get Copilot Pro or Copilot for Microsoft 365.

  • Copilot Pro: It is for individuals. To use it, you need to subscribe to Microsoft 365 Family or Personal.
  • Copilot for Microsoft 365: It is for enterprises and small businesses. To use it, you need to subscribe to Microsoft 365 E3/E5 or Office E3/E5.

How to Enable Copilot in Word

In this part, I will show you how to enable Copilot in Word. After that, you can use it. Here is the guide:

Step 1: Make sure you have subscribed to Microsoft 365 Family or Personal and subscribed to Copilot Pro using the same account.

Step 2: Sign in to Microsoft Word using the account and the Copilot button will appear on the ribbon. You will see it under the Home tab.

If you use the Copilot business version, ask the administrator to activate this feature for your account.

Step 3: Click the Copilot button and then you can use it. You can also right-click anywhere in your document and then open Copilot. Pressing the Windows + C keys is also OK.

How to Use Copilot in Word

Copilot is very useful in Word. Here is how to use Copilot in Word. You can follow this guide.

#1. Create a Draft

  1. Open a new Word file and click the Copilot button on the document. The Draft with Copilot dialogue box will open.
  2. Type your request into this box and then click Generate. Note that the more detailed information the request contains, the more the draft can meet your needs.
  3. You can also create a draft from an existing file. You just need to click Reference a file on the Draft with Copilot box and then select another Word file. Then, add your requests and click Generate.
Draft with Copilot

#2. Refine the Content

After the draft is generated, there will be a box allowing you to keep, regenerate, or discard the content. It also allows you to refine the draft. You just need to click the text box, type your request, and click the arrow icon to refine the draft.

refine the draft

#3. Insert a Table

You also use Copilot to change a paragraph of text into a table. You just need to highlight the text and click the Copilot icon on the left. Then, click Visualize as a Table

#4. Summarize the Content

Click the Copilot icon on the ribbon to open the Copilot chat area. Then, you can ask it to summarize this file. This will help you check what content has been covered and what hasn’t.

There’s always a risk Copilot will produce inaccurate or inappropriate content. For example, some content may have a copyright infringement issue because some of the content generated by Copilot might be based on other information found online. You should check the content carefully.

Bottom Line

This post tells you whether the Copilot in Word is available to you and shows you how to use Copilot in Word. If you have other ideas about Copilot in Word, you can contact me. I will add them to my post in the next update.

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